Les Documents Administratifs

1. Power of attorney/procuration 

Rwanda High Commission in Ottawa validates all legal documents for Rwandans and non-Rwandans who reside in the jurisdiction that it covers; i.e Canada, Cuba and Haiti. Only documents bearing High Commission seal are legally acceptable in the Rwandan institutions. If you need your document(s) legalized, the following requirements must be submitted to the High Commission in full. 

Requirements

• Sign in front of an appropriate High Commission authority (especially for those who reside close to Rwanda High Commission Chancery) or provide a document to be authenticated that bears a signature and a seal from the notary public certified by the City in which you (the applicant) live.
• Date of birth (village, sector, district, and province)
• Name of parents of applicant
• Provide a copy of a valid picture identification card/passport
• ID of applicant 
• Provide a request letter addressed to the High Commissioner signed by the applicant
• Reason for the request of power of attorney
• Name of representative, relationship with representative and ID of representative

• Copy of property document and the location of the property

• Provide 35$ CAD money order payable to Rwanda High Commission.
• We suggest that a pre – paid envelop be used in the mailing process of documents (suggestion: enable tracking facility for your convenience).

2. Birth Certificate

Rwanda High Commission in Ottawa issues the equivalent of the birth certificate (Attestation of birth/attestation de naissance) in lieu of the original birth certificate. This is given to individual Rwandans who beyond reasonable doubt, provide proof of citizenship as born, naturalized Rwandans or otherwise as may be stated by the Rwandan constitution.  

Requirements 

• A copy of a picture Rwandan identification card/passport
• Document(s) issued by a Rwandan competent authority stating the applicant’s parents, date of birth and place of birth.
• A request letter signed by the applicant addressed to the High Commissioner. 

• A 35$ CAD money order or bank draft  payable  to Rwanda High Commission.
• We suggest that a pre – paid envelop be used in the mailing process of documents (suggestion: enable tracking facility for your convenience).

3. Tax exemption

Rwanda High Commission in Ottawa issues tax exemption recommendations to Rwandans returning home with their belongings. To qualify for this recommendation, one must be moving back to Rwanda for good or at least for a long stretched period of time. Included in the category are students who have graduated, Rwandans who have been residents or citizens of Canada and have decided to move back to Rwanda for work, retirement or just to live in their homeland. 

Requirements

• Provide a copy of a picture Rwandan identification card/passport
• Provide a request letter (certified by authorized Notary Public) signed by the applicant addressed to the High Commissioner. 
• Provide a list of items intended to be shipped to Rwanda.
• A copy of a title is required if you have a vehicle.
• A requirement of ownership and usage of vehicle for at least 12 months is mandatory.

• Provide 35$ CAD money order or bank draft payable to Rwanda High Commission.
• We suggest that a pre – paid envelop be used in the mailing process of documents (suggestion: enable tracking facility for your convenience)

Rwanda High Commission in Ottawa informs the public that Rwanda Revenue Authority has the sole and final decision whether to tax or not, regardless of the High Commission recommendation.

4. Criminal Record

Requirements

• Application letter to the Prosecutor General;
• Correctly filled application form;
• A copy of Rwandan passport/ID (if the applicant is a Rwandan national);
• A copy of the residence permit (or any other document stating the applicant’s status in Canada);
• Provide two colored passport pictures with a white background;
• Provide 35$ CAD money order payable to Rwanda High Commission.

5. Certifying Rwandan driving license

• Application letter requesting the High Commission to certify his/her Rwandan driving license;
• A copy of the residence permit (or any other document stating the applicant’s status in Canada);
• Copy of Rwandan passport/ID (if the applicant is a Rwandan national);
• Provide original Rwandan driving license issued by the Rwanda National Police;
• Provide 35$ CAD money order payable to Rwanda High Commission.

6. Attesting That Someone Is Alive

You must come to the High Commission in person and bring the following documents:

• Application letter addressed to the High Commissioner;
• A copy of the residence permit (or any other document stating the applicant’s status in Canada);
• Copy of Rwandan passport/ID (if the applicant is a Rwandan national);

Provide 35$ CAD money order payable to Rwanda High Commission.

7. Lettre de recommandation (bourses d’exemptions)

Le gouvernement du Québec offre aux étudiants rwandais des bourses d’exemptions dans les universités québécoises (baccalauréat, maitrise et doctorat), leur permettant de payer les mêmes droits de scolarité que les étudiants québécois. Une lettre de recommandation délivrée par le Haut Commissariat du Rwanda au Canada est requise pour les étudiants rwandais se trouvant au Canada au moment de la demande. 
Pour obtenir ladite lettre, le demandeur est prié de déposer les documents suivants au bureau du Haut Commissariat du Rwanda sise à Ottawa :

• Lettre de demande adressée au Haut Commissaire de la République du Rwanda au Canada;
• Lettre d’inscription délivrée par une université québécoise;
• Copie du passeport rwandais;
• Copie du visa délivré par le gouvernement Canadien;
• Copie du permis d'études;
• Mandat postal de 35 dollars Canadiens fait au nom du Haut Commissariat du Rwanda.

Les étudiants sont priés d’acheminer les dossiers de demande auprès du « Rwanda Education Board ».

Processing time and payment 

• The processing time for the above mentioned documents is (3) to (4) business days.
• Applications submitted on Monday are available for collection on Wednesday,
• Applications submitted on Wednesday are available for collection on Friday,
• Applications submitted on Friday are available for collection the next Wednesday.
• Payment must be in money order or bank draft.
• The High Commission does not accept personal checks, credit cards or cash as means of payment.
• Submission of documents in short of one or more of the above requirements will cause delay in the processing.
• All applicants must provide active email address and phone number to facilitate easy communication where need be.
• We suggest that a pre – paid envelop be used in the mailing process of documents (suggestion: enable tracking facility for your convenience)

8. Citizenship

To obtain Rwandan nationality, click here for required documents: 

https://migration.gov.rw/index.php?id=14

UPDATED LINK ABOVE

Note: "A receipt of payment to the Treasury of non refundable 5000 Rwf": NOT APPLICABLE.

Fee payment (20$ CAD) made by money order and payable to Rwanda High Commission to Canada

Application form for nationality:

application_form_for_nationality.pdf 

Form renunciation:

form_renounciation.pdf